Privacy Settings are an easy to miss feature, but a very useful one.
For example, if you are creating a new site and do not want people to see your new pages until you are satisfied with them, go to the Publishing tab of your site's home page and choose one of the privacy options to restrict access to your site. Since privacy options cascade, by setting the privacy option on your home page, you will have hidden your entire site. When you are ready to make the new site public, you can go back to your home page and set the page to be public and all the pages below it will be available to the public.
Privacy settings apply to the page on which they are set AND to all its subpages.
When you save the new page privacy setting, it takes effect immediately; you do not have to publish the page to have it take effect.
Click the "Set Page Privacy" button to open the Page Privacy dialog, choose one of the options, and click "Save".
Here, you can choose what kind of privacy you want to enforce on the page.
- Public - The default. No privacy behavior applies.
- Private, accessible only to Caltech people using their access.caltech credentials - Select this option to make viewing the page (and its children) require the visitor to log in using their access.caltech credentials.
- Private, accessible only on the Caltech Network or VPN - Select this option to show this page to people who are on the Caltech or JPL network - or who are using VPN to connect to the Caltech Network.
- Private, accessible with the following password - This setting pop up an additional field into which you can populate a password. When a visitor goes to that page for the first time in a session, they'll be presented with a password prompt. Successfully entering the password allows them to view the page and its children.
- Private, accessible only to users belonging to specific groups on your site - This privacy setting is the most restrictive. It's like the first one, in that it requires a login, but only users who are members of the specified Groups within your site (a set of checkboxes lets you choose them) will be allowed to view the page.