Importing Events Onto Your Site
To import Events from www.caltech.edu's Master Calendar, follow these instructions:
- Log in to the admin console on your site, using the Log In link in the footer.
- In the sidebar, click Settings, and then choose Events from the flyout menu.
- Select the Event Sponsors and/or Lecture Series that match events that you want on your site by double-clicking them to move them to the list on the right.
- Press the green Save button on the bottom of the page.
Creating a Calendar Page
To add a calendar page to your site which will display the events you chose, go to the Sitemap in the sidebar and click the Add Child Page button on a page somewhere on your site (usually the homepage). Select Calendar Page from the list of page types.
In the edit form for the Calendar page, give it a title (usually "Calendar") and add a Header: Page Title block to the "Header" section, then add a Left Sidebar Layout to the "Body" section. Then, within the sidebar layout, add whichever blocks you wish to display in the Sidebar (usually one of each) and whichever blocks you wish to display in the Main Section (usually just Event Listing, but Featured Event can also be useful). You'll probably also want to change the Default Time Period setting from "Today" to something like "This month" or even "This term", if you don't expect your site to list very many events.
You can Preview the page to see how it looks, make any tweaks you might want, and then Publish it.
You've now set up the most basic way to display events on your site. But there is more than can be done to customize which events appear, and where they show up. For that you need to go to the Event Management Dashboard.
The Event Management Dashboard
Let's say you want to display a particular Watson Lecture from www.caltech.edu on your site, but you don't want to include all of the Watson Lectures. Or you want an event to show up in a specific Events Block that's set to display events that have a particular Display Location. Or you want to associate an event with a particular Person on your site. That's where the Event Management Dashboard comes in.
To use it, click the Events menu on the admin sidebar, then select Management Dashboard from the flyout menu. This dashboard lists every event from www.caltech.edu, including ones that don't currently display on your site. You can find the specific event you're looking for by searching, or by filtering the list in various ways. Note that the Displayed on this Site column will display a green checkmark for all events which already appear on your site, and a red X for those that don't.
Once you've found an event that you want to manage, hover over it in the list and click the Manage Event button. The form that appears will allow you to mark the event as Displayed on this Site, add a Teaser Image (which will appear on certain listing blocks), set a number of Display Locations, add custom Tags that you've created for your site, and/or associate the event with specific Person Page(s).
Checking the Displayed on this Site checkbox will cause the event to show up on your site's Calendar Page, and make it possible to display in any Events Block that matches its Display Location(s). The checkbox will already be checked if the event naturally appears on your site due to its Division, Event Sponsor, or Lecture Series. NOTE: If the event does not naturally appear on your site and you don't check the Displayed on this Site checkbox, the changes you make in this form will not be saved.
The changes made in this form will only affect the event when it is viewed on your specific site. No change is made on www.caltech.edu or anywhere else.
Once you've selected the additions that you want to make to the event, click the green Save button, which will bring you back to the Dashboard. You will be able to see the changes you made to the event in bold on this list, and the Displayed on this Site column will display a green checkmark.